Sole Pricing
$399/mo all-inclusive
per practice
XPM Pricing
$149/mo + add-ons
per user
White-Label Portal
Sole ✓ | XPM ✗
your brand
All-In Cost
Sole lower | XPM higher
per practice
Pricing Reality
XPM's $149 Is the Price of the Login. Not the Price of Running Your Firm.
XPM's "free for Silver Partners" tier takes most firms 12–18 months to reach — until then it's $149/month. And the base licence doesn't include a client portal, document management, e-signatures, or proposals. Add those and the real monthly cost climbs past Sole's flat $399.
"The question isn't which tool has the lower line item. It's which tool gets your firm fully operational — and on Sole, the answer doesn't carry four hidden invoices behind it."
Sole Practice Manager
Grow Plan
$399
per month · whole team · everything included
Unlimited team members — no per-user fee
White-label client app included
BAS & STP Phase 2 built in
Proposals & e-signatures built in
Document management built in
AI features & practice intelligence
Xero Practice Manager
$149 + the add-ons it needs
$149/mo
base licence only · portal, docs, e-sign sold separately
Job management & time tracking
WIP reporting & invoicing
Client portal — costs extra
Document management — costs extra
E-signatures — third-party required
Locked to the Xero ecosystem
Feature Comparison
Sole vs Xero Practice Manager
XPM does the internal jobs well. The gap shows in everything that touches your client and everything you'd otherwise pay a separate vendor for.
Feature
Sole Practice Manager
Karbon
Pricing model
Per practice - flat fee
Partner tier or $149/mo
E-signatures
✅ Included
❌ Requires third-party
Proposal automation
✅ Built-in
❌ Not available
Staff scheduler
✅ Built-in
❌ Not available
White-label client app
✅ Included
❌ Not available
Client portal branding
✅ Built-in
❌ Requires add-on
Sales pipeline & CRM
✅ Built-in
❌ Not available
Document management
✅ Built-in
❌ Not available
BAS lodgement
✅ Built-in (AU-native)
⚠️ Via connected Xero file
STP Phase 2
✅ Built-in
⚠️ Via Xero payroll only
SuperStream
✅ Built-in
❌ Not available natively
KYC & AML onboarding
✅ Built-in
❌ Not available
AI features
✅ Built-in
❌ Not available
Ecosystem lock-in
✅ Open integrations
❌ Xero ecosystem only
Where the Extra Cost Goes
You're Not Paying More. You're Paying Once.
The difference between Sole's $399 and XPM's $149 isn't markup - it's the client portal, proposals, e-signatures, and white-label branding XPM makes you source and pay for elsewhere. On Sole it's one bill, under your firm's name.
Client-facing portal carries your firm's branding — not Sole's, not Xero's
Proposals, engagement letters, and documents shared under your firm's name
Your logo, your colour palette, your domain — every client touchpoint is yours
Strengthens client retention and perceived firm professionalism
White-label client app included — no per-licence add-on to bolt on
Frequently asked questions
Common questions
Why is Sole more expensive than XPM?
On the base licence, it isn’t — once you match features. XPM’s $149 covers job management and time tracking only. Add the client portal, document management, e-signatures, and proposals that Sole includes, and XPM’s real monthly cost rises above Sole’s flat $399. You’re comparing a base login to a complete platform.
Is Xero Practice Manager free?
XPM is free for Xero Silver Partners and above; below that tier it’s $149/month, and most firms take 12–18 months to qualify. Either way, the free or paid base lacks a client portal, document management, and e-signatures — so “free” still carries add-on costs.
Does Sole Practice Manager integrate with Xero?
Yes. Sole integrates with Xero for accounting data. You replace XPM as your practice management layer — not Xero as your general ledger. Your clients can continue using Xero; Sole handles how you manage them.
Can Sole Practice Manager replace XPM completely?
For most Australian accounting and bookkeeping firms, yes. Sole covers everything XPM does — job management, time tracking, WIP, invoicing — plus the client-facing features XPM doesn’t have: white-label portal, proposals, pipeline management, and AI tools.