Accurately calculate your labour and non-labour travel claims in seconds.
Labour Component (Time): $XX.XX
Non-Labour Component (Vehicle): $XX.XX
Total Invoice Amount: $XX.XX
The Verdict: Is your travel billing a compliance risk?
Best for: Support workers and therapists who provide mobile services and need to ensure their travel claims aren’t being automatically flagged by Plan Managers or the NDIA.
The Reality: NDIS travel rules changed significantly in July 2025. While support workers can still claim their full rate, therapists are now capped at 50% of their hourly rate for travel time. If you are still billing at 100%, your claims will be rejected as “non-compliant.” Furthermore, the adoption of MMM 2023 classifications means your usual “Regional” status might have changed to “Metro,” cutting your claimable time in half.
The Bottom Line: Don’t risk a “Recoupment” debt by guessing your travel. This calculator gives you the baseline, but Sole’s GPS-integrated tracker is the only way to prove your travel time to an auditor. It automatically applies the correct 50% therapy cap and MMM zone limits so you get paid every cent you’re entitled to—and not a cent more.
Understanding NDIS Travel Rules
Billing for travel is one of the most common areas for compliance errors. The NDIS breaks travel costs into two parts:
- Labour Costs: Payment for the time you spend driving.
- Non-Labour Costs: Reimbursement for vehicle wear and tear (per km) and road tolls.
The “Zone” Limits (MMM)
The NDIS uses the Modified Monash Model (MMM) to cap how much time you can charge.
- Metro (MMM 1-3): You can generally claim up to 30 minutes of travel time.
- Regional (MMM 4-5): The cap increases to 60 minutes.
- Remote: Caps are removed, but costs must be “reasonable and necessary.”
New Rules for Therapists
Warning for Allied Health Professionals: As of July 1, 2025, therapists can only claim 50% of their hourly rate for travel time.
- Example: If your therapy rate is $193.99/hr, your travel time is billed at $97.00/hr.
- Note: This rule does not apply to Support Workers (Core Supports), who can still charge their full hourly rate for travel time.
Stop Calculating Manually
This calculator is great for estimates, but doing this for every invoice is a nightmare.
Sole automates this entire process.
- GPS Tracking: We track your drive and automatically apply the correct Km rate.
- Auto-Invoicing: We separate Labour and Non-Labour costs on the invoice automatically so you don’t have to do the math.
NDIS Hourly Rate Calculator – Determine your base pricing.
Guide to MMM Zones – Find out which zone you work in.
NDIS Invoice Template – See how to display travel lines on an invoice.
NDIS Travel & Vehicle Claims: Frequently Asked Questions
What is the current NDIS kilometre rate for 2026?
For the 2025-26 financial year, the NDIS non-labour travel rate is $0.97 per kilometre. This is designed to cover fuel, insurance, and vehicle wear-and-tear. You can claim this in addition to your hourly labour rate (travel time), provided it is outlined in your Service Agreement.
Why can therapists only claim 50% of their hourly rate for travel?
As of July 1, 2025, the NDIA introduced a 50% cap on the “labour component” of travel for therapy supports (e.g., OT, Physio, Psychology). This aims to ensure that travel claims remain proportionate to the clinical service delivered. Support Workers (Core Supports) are not affected by this change and can still claim 100% of their standard hourly rate for travel time.
How do I know if I’m in a 30-minute or 60-minute zone?
The NDIS uses the Modified Monash Model (MMM).
- Metro (MMM 1-3): Maximum 30 minutes of travel time per trip.
- Regional (MMM 4-5): Maximum 60 minutes per trip.
- Remote (MMM 6-7): No strict time cap, but costs must be “reasonable” and agreed upon in writing.Note: The NDIS transitioned to the updated MMM 2023 data in late 2025—ensure you’ve re-checked your client’s postcode against the new map.
Can I charge for “Return Travel” (the trip home)?
Generally, the NDIS only pays for travel to a participant. However, you can claim return travel if the participant is your last appointment of the day and you are travelling back to your usual place of work. This must be clearly agreed upon in your Service Agreement, or the Plan Manager may reject the claim.
What happens if I’m stuck in traffic and exceed the 30-minute cap?
In Metro areas, even if the drive takes 45 minutes, you can only claim 30 minutes of labour time. The NDIS considers the remaining 15 minutes a “cost of doing business.” This is why accurate route planning is essential for mobile providers to maintain their margins.
How should travel appear on my Sole invoice?
Travel must be split into two distinct lines:
- Labour: Using the same code as the support (e.g., $15\_056\_0128\_1\_3$ for Therapy), but flagged as “Provider Travel.”
- Non-Labour: Using the specific travel code ($04\_590\_0128\_1\_3$) for the kilometres and tolls.Sole does this automatically, ensuring Plan Managers can see exactly what they are paying for.